School Store
Page Sponsor: Kim Kolze, Principal
Page
Author:
Doug Bressler
Webmaster:
Matt
Winkleman
Updated: 3/4/2010
BY-LAWS OF THE BEAR BOOSTER CLUB
ARTICLE I
Name
The name of the organization shall be the Lake Zurich High School Bear Booster Club of Lake Zurich, Illinois, herein after referred to as “The Club”.
ARTICLE II
Purpose
Section A. To sponsor and support a safe non-substance post prom event and all other Bear Booster Club Activities.
Section B. To promote and boost spirit and pride within our high school.
Section C. To encourage attendance and participation at all school affiliated events.
Section D. To enhance school affiliated programs with financial assistance.
ARTICLE III
Policies
Section A. The Club shall be not for profit, non-sectarian and non-partisan. No commercial enterprise and no candidates shall be endorsed.
Section B. The Club’s programs and activities shall be subject to the approval of the school principal.
Section C. The number of meetings shall be determined by the officers of the Club and occur between the months of August-May.
Section D. Bear Booster Club communication to Board members shall be done electronically by e-mail. Only the Bear Booster general e-mail address will be posted on the LZ95 Web page for parents and administration to communicate with the club President. Individual e-mail addresses will be published once a year on the general roster which is distributed to all members of the Board. No member of the Board shall distribute the individual e-mail addresses to any organization outside LZ95 without the consent of the Bear Booster Board. If a request is made for the e-mail list, the Club President shall be informed and the matter discussed at the next regularly scheduled meeting.
Section E: Roberts Rules of Order are guidelines for conducting the Bear Booster Club meetings.
ARTICLE IV
Officers and Bear Booster Board Members
Section A. All Board members must have a child currently enrolled at Lake Zurich High School.
Section B. The Board shall consist of the officers of the Club and the committee heads as determined by the Nominating Committee. Committees include, but are not limited to: Activity Passes, School Store, Post Prom, Newsletter, Market Day, Booster Liaison and Concessions.
Section C. The officers of the Club shall consist of the President, Vice-President, Secretary and Treasurer.
Section D. The term of office for all Board members shall be one year with no limit of terms served.
Section E. The Board for the subsequent school year shall be nominated by a Nominating Committee consisting of 5 current members of the Board, including the Vice President. The Nominating Committee will present a proposed slate at the March meeting for discussion and consideration. All Board members are entitled to suggest nominations for Board positions.
Section F. The proposed slate shall be elected by a majority vote at the April meeting. The term begins at the conclusion of the May meeting.
Section G. Any individual may address the Board during board meetings with prior approval from the President.
ARTICLE V
Activity Pass
Section A. Any individual or family is eligible to purchase an activity pass sold exclusively by the Booster Board.
Section B. An Activity Pass entitles each cardholder admission to regular season home sporting events and activities as determined by the Board and School Administration.
Section C Activity Pass cost shall be reviewed and determined yearly by the Board.
ARTICLE VI
Purchasing
Section A. School Store may purchase items as the School Store committee deems necessary within their line of credit. The line of credit is determined by the board.
Section B. Concessions have their own financial account. Their Buyer & Concession Chairpersons may make appropriate and necessary purchases accordingly. Concession chairs will notify Team Chairs and Special Events Coordinator of any equipment purchases.
ARTICLE VII
Duties of the Officers and Board Members and Voting Privileges
Section A. The President shall preside at all meetings of the Club. The President can call special meetings as the need arises. The President shall appoint Committee Heads and fill vacancies on the Board, should the need arise. The President may approve expenditures up to $100 without prior notice to the Board. The President will review grant requests, obtain clarification of the request, and present to the entire Board at the monthly meetings.
Section B. The Vice-President shall perform the duties of the President in the President’s absence. The Vice-President will chair the By-Law Committee, Nominating Committee and plan the end of the year dinner.
Section C. The Secretary shall keep a record of the proceedings of all meetings of the Club. The Secretary shall provide minutes of the previous meeting to all Board members by the next monthly meeting. In addition, the secretary will handle any official correspondence necessary for the Club.
Section D. The Treasurer shall be the custodian of all the funds of the Club and shall disburse all funds as directed by the Board. The Treasurer shall deposit all funds in the name of the Club in a bank determined by the Board. The Treasurer shall pay all invoices by check and submit monthly reports and an annual report by September on the financial condition of the Club. A yearly audit to include all checking accounts (general fund and concessions) must be performed by a committee of at least two Board members plus a representative from the school store and concessions prior to the next school year. The audit shall be submitted for consideration and approval at the first Board meeting of the school year. A copy of the approved audit will be sent to the School Administration. The school store and concession treasurer shall submit monthly financial reports to the Treasurer with a copy to the President at the monthly meetings. The School Store shall provide an inventory report to the Treasurer in June and August of each year. Treasurer must retain copies of all signed contracts.
Section E. All Board members are required to fulfill the responsibilities of their position. Attending and participating in a minimum of five (5) meetings per school year is expected. Failure to do so could result in removal from the Board. Any committee who signs a contract, must submit a copy to the Treasurer.
Section F. All members of the Board are voting members.
Section G. All votes must be taken at the regularly scheduled monthly meeting. A motion passes or fails by a majority vote of the Board members present at the meeting.
Section H: Any By-Law may be over ridden by a 2/3 vote of the Board members present at the meeting.
Section I:. All officers and Board members shall act in the best interests of the general membership.
ARTICLE VIII
Grant Process
Section A. Grant request forms will be made available to all teachers, sponsors, coaches, and staff by the President of the Club and through the school office.
Section B. Grants will be considered at monthly Board meeting at the discretion of the President, if funds are available after funding the post-prom event and all committee budgets.
Section C. Individuals may explain their grant request to the Board at a monthly meeting but shall not be present during the subsequent discussion and vote.
Section D. Grants will be paid when receipt is received. If funds need to be advanced for the purchase, the grantee will provide the Treasurer with a purchase order in the amount of the requested purchase.
Section E. All grants will expire 6 months from the date they are accepted by the Board. The expiration of the grant can be extended by a vote of the Club at a regular meeting.
Section F. All grant requests shall be reviewed and acted upon referencing the current Bear Booster Club Grant Guidelines.
ARTICLE IX
Amendments
Section A. These By-Laws may be amended at any regular meeting of the Club by a 2/3 vote of the voting members present. A written notice of the proposed changes must be given at least one week prior to the meeting.
Revised 10/19/98, 4/21/99, 10/20/02, 1/21/04, 2/18/04, 1/19/05, 2/15/06, 11/15/06, 2/13/08